Invoice Grabber - Automate your invoice flow

If you’re using Exact Online, your accounting system is probably well structured.

But your invoice flow?

That’s often a different story.

Invoices live everywhere: supplier portals, subscription platforms, inboxes, marketplaces. And somehow, they still need to end up in Exact Online.

For many companies, that “integration” looks like this:

Download → Rename → Forward → Upload → Repeat.

That’s not automation. That’s a human extension cord.

Let’s fix that.

The Real Problem Isn’t Exact Online

Exact Online works.

The problem is everything before it.

Most businesses today receive invoices from:

SaaS tools (Stripe, Google, Meta, AWS, etc.)
Marketplaces
Supplier portals
Email attachments
PDF links inside emails
Non-EU platforms without Peppol support

These invoices don’t magically flow into your accounting system. Someone has to:

Log into each platform
Download the invoice
Save it correctly
Upload it to Exact
Or forward it to the accountant

Every single month.

That’s time-consuming. Error-prone. And completely unnecessary.

Closing the Circuit: From Supplier to Exact Online

Think of it like two electrical cables:

On the left: all your invoices
On the right: Exact Online
In the middle: chaos

Invoice Grabber connects those two ends.

Here’s how it works:

1. Automatic Invoice Collection

Invoice Grabber:

Connects to portals
Scans inboxes
Fetches subscription invoices
Detects new documents automatically

No manual downloads.

2. Centralization

All invoices are:

Stored in one platform
Structured
Ready for processing
Visible in a single overview

You instantly see what’s in — and what’s missing.

3. Automatic Push to Exact Online

Once collected, invoices are:

Sent directly to Exact Online
Attached correctly
Linked to the right administration

No forwarding.

No uploading.

No accountant chasing you.

It becomes a straight flow:

Clean. Automatic. Controlled.

Why Manual Flows Break at Scale

Manual invoice handling might feel manageable when you have 10 invoices per month.

But once you hit:

30+ subscriptions
Multiple team members
Different email inboxes
Multiple administrations

It collapses.

Invoices get missed.

Accountants complain.

Month-end takes longer than it should.

Automation isn’t a luxury at that point. It’s infrastructure.

What This Means for You

With automatic integration between Invoice Grabber and Exact Online:

You save hours every month
You reduce errors
You stop losing invoices
Your accountant works with complete data
Your bookkeeping stays up-to-date

And most importantly:

You remove yourself from the middle of the process.

That’s the real win.

No More Sparks. Just Flow.

You didn’t choose Exact Online to manually babysit PDFs.

You chose it for structure, control, and professional accounting.

Now extend that logic to your invoice collection.

Set up the integration once.

Let the system run.

And stop playing the role of human connector between platforms.

Frequently asked questions

How does the integration with Exact Online work?

Invoice Grabber automatically collects invoices from portals, inboxes, and platforms. Once detected, invoices are structured and pushed directly into Exact Online. No manual uploads. No forwarding. The flow runs automatically after setup.

What types of invoices can be sent to Exact Online?

Any invoice that Invoice Grabber collects can be sent to Exact Online, including: • Subscription invoices • Supplier portal downloads • Marketplace invoices • Email attachments • Platform-generated PDFs If it’s a digital invoice, it can be captured and transferred.

How many systems can Invoice Grabber connect to?

Invoice Grabber supports 80+ integrations with common tools, platforms, and supplier portals. This means you’re not limited to one or two major platforms — you can automate invoice collection across your entire software stack.

Is this suitable for accountants and multiple administrations?

Yes. If you manage multiple entities or administrations inside Exact Online, invoices can be routed correctly. This makes it suitable for: • SMEs • Multi-entity companies • Accounting firms managing multiple clients

What if a supplier doesn’t support Peppol?

That’s exactly where Invoice Grabber adds value. Not all suppliers use structured e-invoicing. Invoice Grabber fills that gap by collecting invoices directly from portals and inboxes and sending them to Exact Online — regardless of Peppol support.